Clinical Administrator
Description
Here at Dorothy House we provide compassionate care and support for people in our community with a life-limiting illness. Our focus is on quality of life, helping patients to live well and die well. We are looking for An Administrator to join our Hospice at Home Team.
We are here for anyone in our community who's facing a life-limiting illness. Using our full breadth of service, we create individual care journeys, which start at diagnosis and continue with bereavement support for family, carers and children.
HOSPICE AT HOME ADMINISISTRATOR | Band 3 £24,071 - £25,674 per annum (pro rata)
As Hospice at Home Administrator, you will provide full administrative and secretarial support to our Hospice at Home team. This role ensures the smooth coordination of patient referrals, records management, and communication while offering cross-cover support within the hospice as needed. Other duties will include:
- Patient Administration & Records Management - Maintain and update patient databases, process referrals, and securely store confidential records.
- Compassionate Communication - Handle calls from patients, families, and professionals with empathy, providing reassurance and signposting to relevant services.
- Meeting & Office Coordination - Organise meetings, prepare agendas, take minutes, and manage room bookings.
- Secretarial & Documentation Support - Type letters, reports, and presentations, ensuring accuracy and professionalism.
- Service Monitoring & Reporting - Collect and report data to support service evaluation and improvement.
- Multi-Team Collaboration - Work flexibly across teams, providing administrative support across clinical services.
See our full detailed Job Description on our website for more information.
HOURS OF WORK
This is a Part Time position working 22.5 hours over 3 days (Monday - Friday). The role will be based at our office in Winsley, Wiltshire.
ABOUT YOU
Essential requirements:
- Good standard of maths and English.
- A caring individual who is compassionate about providing care and support to vulnerable people.
- Excellent computer skills and experience of using Microsoft packages, including Word, PowerPoint, e-mail and internet.
- Able to use own initiative, prioritise and be proactive.
- Able to deal with sensitive and confidential issues, and understands the importance of confidentiality and information governance.
Desirable requirements
- Experience of working in a health/social care environment.
- Experience of note/minute taking
ABOUT THE BENEFITS
Dorothy House is an incredible place to work; these are just a few of our benefits that we offer to our staff:
- Generous holiday allowance for all roles, increasing with length of service
- Excellent industry leading training and development programmes with many career development opportunities
- Pension with Life Assurance
- Travel and parking - We offer 45p per mile for work travel. There is unlimited free parking in Winsley.
- Cycle to work scheme
- Employee Counselling and Mindful Employer Charter - providing our staff with information, advice and support for those experiencing stress, anxiety, depression or any other mental health conditions.
If this sounds like your ideal job, then we'd love to see your application.
Please note that our vacancies can close at any time once sufficient applications have been received. We therefore encourage early submission of your application.
Required skills for this position
Download Job DescriptionHave a question?
If you have a question about this role then why not check out our FAQs or call us on 01225 722 988
Explore FAQsAt Dorothy House, the principles of equality, diversity and inclusivity are central to our work as an outstanding care provider and employer. They are inherent in our values where we care, we connect and we create. We recognise the diversity of the people who deliver our services and the people who receive them. We believe that by building a diverse workforce, underpinned by a culture of respect, we will create an environment where everyone will have access to receive outstanding care and support from Dorothy House, regardless of characteristic.
Our 2021 Services Review identified how we need to work differently to achieve our strategic mission to ensure that “everyone has access to outstanding palliative and end of life care” and has presented us with an opportunity to improve on the “community development” work of the past and engage differently with our communities for the benefit of our patients, carers and families. Put another way, this is our moment ‘to do things differently’ and we are embracing this through Asset Based Community Development. We expect all staff to embrace this strategy and we will provide training accordingly.
What happens next
Your application will be processed. One of the team from Dorothy House may contact you to discuss your application further
If selected, you will be invited to attend an interview
We will keep you informed of the progress of your application throughout the selection process
Every day is different and challenging, and I feel privileged to be let into the lives and homes of our patients
Elaine Kynaston, Dorothy House carer
Dorothy House is at the end of a phone whenever you need advice or reassurance. There’s just something about all the staff – they’re so approachable.
Angela Selman, DH patient, 2022
I was a Hospice at Home carer for thirty years. I think we all feel privileged to do it. It’s an honour to be with people at the very end of life.
Maggie Matthews, Dorothy House carer
I cannot put into words what a difference your carers made at such a dark time, and I will always be truly grateful.
Family of a patient, 2021
Anyone who works for Dorothy House is passionate about what we do. We’re like a family –we agree on our values and our mission and that comes through more than anything
Sue Spanswick, Dorothy House carer
It sounds a cliché, but every day really is totally different and I get to work with some amazing people
Debbie Russell, Mobile Deputy Shop Manager
I really wanted to work for Dorothy house after seeing first-hand the quality of care they provided. I applied for hospice at home carer role, and was thrilled to be offered a position.
Julia Harper, Dorothy House carer
My role at Dorothy House feels more meaningful than any of my previous corporate experience. Things here really matter, and it is so rewarding playing my part in helping us be there for patients and families
Rhiannon Eveleigh, Corporate Communications, 2022