Estates and Facilities Coordinator
Applications for this vacancy have now closed
Description
At Dorothy House we work to ensure that everyone in our community with a life-limiting illness has access to the best possible end of life care for free when and where it is needed the most.
The Estates & Facilities Department is pivotal in ensuring that high standards of support services and facilities are maintained to enable the organisation to achieve the provision of outstanding care. As a department, we look after a portfolio of 29 locations, across a 700 square mile area, that include clinical, retail, fundraising, housekeeping, estates grounds, catering and office activities.
ESTATES AND FACLILITIES CO-ORDINATOR | Band 3 £22,816 - £24,336 per annum (pro rata)
We are seeking a self-motivated, compassionate, flexible and highly organised individual who loves working as part of a diverse team to join our Estates & Facilities Department.
With an exceptional eye for detail, your main focus will be providing administration and co-ordination support to our Health & Safety Compliance Officer and Estates & Facilities managers. Other duties will include:
- Risk Assessment Management: Monitor and follow up on risk assessment review dates and actions to ensure timely compliance.
- Digital Implementation: Contribute to the development and implementation of digitised processes to enhance health and safety operations.
- Reception Cover: Provide front-of-house support, including opening and closing duties, and maintain up-to-date reception records.
- Facilities Management: Assist in monitoring maintenance requests and creating reports in the absence of the Estates Manager or Office Manager.
- Energy & Utilities Management: Support the management of utility usage, maintain inventories, produce reports, and promote energy awareness initiatives.
- Administrative Support: Provide comprehensive administrative assistance to various teams, including Health & Safety, Estates, Housekeeping, and Catering.
- Record Keeping: Maintain thorough paper and electronic filing systems for all relevant documentation across departments.
See our full detailed Job Description on our website for more information.
HOURS OF WORK
This is a Part Time position. You will be contracted to work 22.5 hours per week.
This role will be based both at our Dorothy House Hospice in Winsley, as well as include visiting patients at their homes in the community, and community clinics.
ABOUT YOU
Essential requirements:
- A good standard of Maths and English.
- Confident using Microsoft packages such as Word and Excel.
- Experience working within an administrative role.
- Experience working with and maintaining electronic databases / systems.
- Able to work under own initiative and prioritise workloads accordingly.
- A team player, who is confident in communicating to a variety of stakeholders at different levels.
Desirable requirements:
- Experience of working in a health & safety role/facilities management environment.
- Experience of working within a charity.
ABOUT THE BENEFITS
Dorothy House is an incredible place to work, these are just a few of our benefits that we offer to our staff:
- Generous holiday allowance for all roles, increasing with length of service
- Fantastic refer a friend scheme
- Excellent industry leading training and development programmes with many career development opportunities
- Pension with Life Assurance
- Travel and parking - We offer 45p per mile for work travel. There is unlimited free parking in Winsley.
- Cycle to work scheme
- Employee Counselling and Mindful Employer Charter - providing our staff with information, advice and support for those experiencing stress, anxiety, depression or any other mental health conditions.
- Simply Health - Providing insurance against certain everyday healthcare costs such as dental and optical treatments.
It's an exciting and varied post where you will fulfil a valuable role in supporting us to maintain a safe and well serviced environment across our entire estate.
If this sounds like your ideal job, then we'd love to see your application.
INTERVIEWS
Interviews for this role are aiming to be held at the end of September.
Please note that our vacancies can close at any time once sufficient applications have been received. We therefore encourage early submission of your application.
Required skills for this position
Download Job DescriptionAt Dorothy House, the principles of equality, diversity and inclusivity are central to our work as an outstanding care provider and employer. They are inherent in our values where we care, we connect and we create. We recognise the diversity of the people who deliver our services and the people who receive them. We believe that by building a diverse workforce, underpinned by a culture of respect, we will create an environment where everyone will have access to receive outstanding care and support from Dorothy House, regardless of characteristic.
Our 2021 Services Review identified how we need to work differently to achieve our strategic mission to ensure that “everyone has access to outstanding palliative and end of life care” and has presented us with an opportunity to improve on the “community development” work of the past and engage differently with our communities for the benefit of our patients, carers and families. Put another way, this is our moment ‘to do things differently’ and we are embracing this through Asset Based Community Development. We expect all staff to embrace this strategy and we will provide training accordingly.
What happens next
Your application will be processed. One of the team from Dorothy House may contact you to discuss your application further
If selected, you will be invited to attend an interview
We will keep you informed of the progress of your application throughout the selection process
Every day is different and challenging, and I feel privileged to be let into the lives and homes of our patients
Elaine Kynaston, Dorothy House carer
Dorothy House is at the end of a phone whenever you need advice or reassurance. There’s just something about all the staff – they’re so approachable.
Angela Selman, DH patient, 2022
I was a Hospice at Home carer for thirty years. I think we all feel privileged to do it. It’s an honour to be with people at the very end of life.
Maggie Matthews, Dorothy House carer
I cannot put into words what a difference your carers made at such a dark time, and I will always be truly grateful.
Family of a patient, 2021
Anyone who works for Dorothy House is passionate about what we do. We’re like a family –we agree on our values and our mission and that comes through more than anything
Sue Spanswick, Dorothy House carer
It sounds a cliché, but every day really is totally different and I get to work with some amazing people
Debbie Russell, Mobile Deputy Shop Manager
I really wanted to work for Dorothy house after seeing first-hand the quality of care they provided. I applied for hospice at home carer role, and was thrilled to be offered a position.
Julia Harper, Dorothy House carer
My role at Dorothy House feels more meaningful than any of my previous corporate experience. Things here really matter, and it is so rewarding playing my part in helping us be there for patients and families
Rhiannon Eveleigh, Corporate Communications, 2022